2023-2024 Part-Time After-School Assistant

The École is an independent, French-American bilingual school serving an international community of Maternelle-to-Middle School students in New York City’s Flatiron District. The school offers an academic, bilingual program with a student body of more than 320 students from Pre-Nursery through 8th Grade (ages 2-13). 

We are currently recruiting a part-time After-School Assistant for the 2023-2024 school year.  The After-School Assistant will be based at our Elementary and Middle School Building at 111 East 22nd Street, New York, NY 10010.

POSITION SUMMARY

We are looking for a  dedicated After-School Assistant to join our team from 3 p.m. to 6:30 p.m. from Monday to Friday (15-20 hours per week). The After-School Assistant will play a vital role in ensuring the smooth operation of our after-school program for our 1st to 8th Grade students.

Duties include

  • Prepare and set up equipment for After-School activities (laptops, sports gear, musical instruments…)
  • Manage and print attendance lists to give to instructors and teachers
  • Guide instructors to their locations
  • Ensure safe and smooth child dispatch to their respective activities
  • Check classrooms to ensure activities are running smoothly
  • Tidy up classrooms and activity areas at the end of the After-School program
  • Assist with the transfer of children to external locations as needed

Required Skills

  • At least two years of recent experience working with children 
  • A passion for working with students from 1st to 8th grade
  • Strong organizational abilities and attention to detail
  • Highly skilled in collaborative teamwork within a fast-paced environment

Desirable Skills

  • Prior experience in a similar role is a plus
  • Proficiency in French is an asset but not required

SALARY RANGE

$22-$24 per hour based on experience

START DATE

Position starts ASAP

TO APPLY

Please send a CV/resume and a detailed cover letter to our Extra-Curricular Program Manager at careers@theEcole.org

2023-2024 Full-Time Human Resources & Personnel Assistant

The École is an independent, French-American bilingual school serving an international community of Maternelle-to-Middle School students in New York City’s Flatiron District. The school offers an academic, bilingual program and has a student body of more than 300 students from Pre-Nursery through 8th Grade (ages 2-14).

 We are currently recruiting a  Human Resources (HR) & Personnel Assistant to oversee and manage all Human Resources functions at our school.

POSITION SUMMARY

The École HR & Personnel Assistant’s responsibilities focus on supporting our employees by maintaining updated records, preparing and administering compensation and benefits packages, and onboarding new hires. Ultimately, The École HR & Personnel Assistant fosters a healthy workplace by ensuring our HR procedures run smoothly at all times. S/He works closely with the Accounting & Payroll Manager and is the entry point for ADP/Paycom and for our health insurance broker, as needed.

ESSENTIAL DUTIES & RESPONSIBILITIES

Personnel Assistance

  • Answer routine HR inquiries from employees promptly and facilitate general employee issues with the help of our partners: Health Insurance, ADP, Paycom, Legal Consultants…
  • Update employee records with new hire information and/or changes in employment status
  • Collect and track days off, sick days, and hourly employees' timesheets and share them with the Accounting & Payroll Manager
  • Consolidate and update the Staff Handbook.
  • Plan, develop, and conduct training and professional development programs, in conjunction with the Head of School.

Compensation and Benefits

  • Manage compensation and benefits packages and keep track of them
  • Administer health insurance plans and retirement plans, including French teachers' plans
  • Inform employees about additional benefits they’re eligible for (e.g extra vacation days)
  • Is the contact person for our health insurance broker, understand the benefits and policy of the different plans, and is fully informed of any changes to be implemented
  • Liaise with the Accounting & Payroll Manager to estimate future costs and advise the Head of School on choices to make

Hiring and Onboarding

  • Process background checks for new employees
  • Assist with immigration and visa process support when needed
  • Conduct new employee orientation and on-boarding

 

QUALIFICATIONS, EXPERIENCE & SKILLS

Required Qualifications and Experience

  • BSc/MSc in Human Resources or relevant field
  • At least a 3-year proven work experience as an HR Specialist or HR Generalist

Required Skills

  • Strong interpersonal skills with a clear focus on customer service, internal and external
  • Great problem-solving abilities
  • Excellent understanding of full-cycle recruiting
  • Solid knowledge of labor legislation
  • Excellent Microsoft skills (Excel, Word essential) and at ease with Google Workspace
  • Excellent time management, prioritization, and organizational skills
  • Excellent attention to detail
  • Ability to maintain strict confidentiality where appropriate
  • Excellent communication skills: verbal and written

Desirable Skills

  • Previous experience of working within school and good understanding of the independent school sector
  • Hands-on experience with Human Resources Information Systems (HRIS)
  • Knowledge of Paycom is a plus
  • French language is a plus

START DATE

The position starts September/October 2023.

ANNUAL SALARY RANGE

  • $60,000 - $70,000 depending on qualifications and experience.

HOURS OF WORK & VACATIONS

  • 40 hours per week, Monday to Friday 
  • 15 vacation days  + 3 weeks during school breaks (2 weeks of Winter break + 2nd week of April break)
  • Public holidays as listed on the school calendar
  • 5 sick days + 2 personal days

BENEFITS

  • 401k
  • Health insurance
  • Possibility to work from home on specific days of the week / school breaks

TO APPLY

Please send a CV/resume and a detailed cover letter to our head of school at careers@theEcole.org