Full-Time School Receptionist & Admin Assistant

Full-Time School Receptionist & Admin Assistant

The École is an independent, French-American bilingual school serving an international community of Maternelle-to-Middle School students in New York City’s Flatiron District. The school offers an academic, bilingual program and has a student body of more than 350 students from Pre-Nursery through 8th Grade (ages 2-14). We are currently recruiting a full-time receptionist and admin assistant to perform various secretarial, clerical, and administrative duties in support of the school, staff, students, and parents. The position is based at The École’s Elementary and Middle School Building at 111 East 22nd Street.

As the first point of contact for students, parents, and visitors, the school receptionist and admin assistant will play a vital role in maintaining a positive and welcoming atmosphere.

The École is an equal opportunities employer. We are committed to fostering a culture of diversity, equity, and inclusion in our school. We encourage applicants of all races, backgrounds, genders, gender identities, sexual orientations, and ages to apply.

Duties include

  • Greet visitors, staff, students, and parents with a friendly and welcoming demeanor
  • Answer incoming calls, transfer calls to appropriate staff members, and take messages as needed
  • Provide information to parents, students, and staff regarding school policies, procedures, and events
  • Coordinate with teachers, administrators, and parents regarding student absences and tardiness
  • Handle incoming and outgoing mail, packages, and deliveries
  • Work closely with school staff and external vendors to place orders for supplies, event catering, organize tickets, transportation, and accommodation for student field trips and staff professional development opportunities.
  • Collaborating with the administrative team to complete clerical and organizational tasks and provide support as needed
  • Maintain a tidy and organized reception area

Requirements

  • Demonstrates strong interpersonal and communication skills
  • Maintains a professional and friendly demeanor at all times
  • Possesses excellent organizational skills
  • Is capable of managing time efficiently
  • Demonstrates ability to multi-task effectively.
  • Works well with a variety of students, administrators, and parents
  • Possesses excellent computer skills and knowledge of word processing programs, spreadsheets, etc.

Education and Experience

  • High school diploma or equivalent; additional qualifications in office administration or related field preferred.
  • Previous experience in a receptionist or administrative role, preferably in an educational setting.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite, Google Workspace, and other administrative tools.
  • Ability to multitask, prioritize tasks, and work efficiently in a fast-paced environment.
  • Strong attention to detail and organizational skills.
  • Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
  • A friendly and professional demeanor with a commitment to providing exceptional customer service.

 

Preferred Skills & Experience 

  • Experience in an educational setting is an advantage.
  • Proficiency in French is an asset but not required.

 

Salary range of $50,000 - $60,000  depending on education and experience, as well as benefits. The position starts in August 2024.

Please send a CV or résumé and cover letter along with a list of references to the head of school at careers@theEcole.org

2024-2025 Full-Time Elementary & Middle School American Spanish Teacher

The École is an independent, French-American bilingual school serving an international community of Maternelle-to-Middle School students in New York City’s Flatiron District. The school offers an academic, bilingual program and has a student body of more than 350 students from Pre-Nursery through 8th Grade (ages 2-14). We are currently recruiting a full-time Elementary and Middle School Spanish teacher for the 2024-2025 school year. Responsibilities include planning and teaching Spanish classes in 3rd through 8th Grade.

The École is an equal opportunities employer. We are committed to fostering a culture of diversity, equity, and inclusion in our school. We encourage applicants of all races, backgrounds, genders, gender identities, sexual orientations, and ages to apply.

 

Responsibilities

  • Plan and teach Spanish classes in 3rd to 8th Grade
  • Demonstrate a passion for the Spanish language and Hispanic culture and share that enthusiasm with students
  • Work closely with the Elementary and Middle School faculty to build cross-curricular connections and organize projects and field trips that bring Spanish to life.
  • Review, develop, and enhance the Spanish curriculum
  • Actively participate in all meetings, collaborative planning, and professional development.
  • Track, monitor, and assume responsibility for the academic progress of students
  • Set and maintain high academic standards
  • Establish and maintain strong relationships with students, colleagues, and families
  • Communicate with parents on a regular basis about schedules, assignments, events, and individual student needs.

 

Required Skills & Experience

  • At least two years of recent experience teaching Spanish in elementary and/or middle school
  • Passion for teaching Spanish in an interactive, dynamic and supportive manner
  • Native-level Spanish speaker
  • Ability to demonstrate initiative and leadership
  • Team-oriented and collaborative
  • Strategic, flexible, and creative 
  • Strong interpersonal, communication, and social and emotional skills
  • Current authorization to work in the United States

 

Preferred Skills & Experience 

  • Experience in bilingual/dual language and international, independent education. 
  • Proficiency in French is an asset but not required. 

 

Salary

The salary range is $70,000-$80,000 (depending on experience), as well as benefits. The start date is Monday, August 19, 2024.

 

Information about the position can also be found in this brochure.

 

To apply

Send a CV/resume and a cover letter explaining your interest in the position to our head of school at careers@theEcole.org